Second Phase of Financial Mitigation Measures - from President Gregory L. Fenves and Interim President Designate Jay Hartzell
Leadership is grateful for the hard work of Faculty and Staff since the COVID-19 Crisis began for us in March. We’ve experienced both increased costs due to the shifts in how we are teaching and are facing declines in expected future revenue. Because of our current financial outlook, the university is taking a phased financial approach.
In April we implemented a first phase of measures.
Canceled planned 2020-21 centrally funded merit pool
Limited new hires
Limited large expenditures to only essential needs
Now we are moving to second phase:
Revenue-generating units will now be directed to develop new financial plans with the Provost and CFO’s offices, to contain costs where needed
Furloughs or permanent reductions in force will be likely for specific units where revenues have declined Will likely include furloughs or permanent reductions in force. Additional information will be provided by departmental leadership to staff members.
Emergency leave was extended, but starting June 1 emergency leave will no longer be an option in most cases and those using emergency leave will need to review work options with units and/or begin using paid-leave accruals
The University of Texas has been through hard times before and we’ve always come through them with a strengthened sense of purpose and a dedication to our world-changing mission. Leadership thanks you for your understanding and commitment.
Thank you & Fall Planning - from Daniel Jaffe, Interim Executive Vice President and Provost
Faculty Affairs Update 5/21 - from Tasha Beretvas, Senior Vice Provost for Faculty Affairs
Fall 2020 Planning Update 5.20 - from President Gregory L. Fenves and Interim President Designate Jay Hartzell
Fall Semester Schedule
The fall semester will begin as scheduled on August 26, and classes will run until Thanksgiving. Students will not return after Thanksgiving and, instead, will participate in reading days and final exams remotely. With COVID-19 still expected to be active this fall, we hope to avoid the possibility of students becoming infected during the Thanksgiving break and then spreading the virus to classmates upon their return after Thanksgiving. We are still developing the details for how this new schedule will affect course syllabi, residence hall living and other key campus functions. We will continue to provide additional information as we move forward.
In-person Commencement Ceremonies
Since students will not be returning to campus after Thanksgiving, all in-person commencement ceremonies for the fall semester will be postponed. This is another difficult but critical decision, given the continued risks associated with the spread of COVID-19.
Our planned in-person, university-wide commencement ceremony for the Class of 2020 will take place on campus at some point in 2021. Spring and fall 2020 graduates will be invited to this in-person celebration. The date and plans for this event will depend on the evolving COVID-19 situation, and we will update our graduates as soon as we have a clear sense of when we can host all of them safely. We thank our 2020 graduates for their understanding and flexibility as we work to provide them with a celebration that is fitting of their extraordinary achievements.
Fall Planning Update - from President Gregory L. Fenves and Interim President Designate Jay Hartzell
The university is planning for the upcoming fall semester with the goal of having in-person classes. For now, we will continue with limited on-campus operations.
University leadership team is coordinating six campus-wide working groups — Academics, Health and Wellness, Student Life, Operations, Research, and Athletics — tasked with the development of strategies for the fall semester. These will be announced by the end of June.
In consideration of health and safety, the university will need to implement new schedules, policies and approaches to many of our fall operations.
The university is currently working to reopen labs and get our faculty members back to their critical research.
Faculty Affairs Update 5/7 - from Tasha Beretvas, Senior Vice Provost for Faculty Affairs
Faculty Affairs Update 4/29 - from Tasha Beretvas, Senior Vice Provost for Faculty Affairs
President Fenves and Interim President Designate Jay Hartzell sent a letter to campus to address Governor Abbott’s plans to reopen Texas.
Governor Greg Abbott announced plans to begin reopening the state of Texas. On Friday, May 1, certain businesses will be allowed to open, with capacity restrictions and social distancing protocols in place
Texas Reopening Order - from President Gregory L. Fenves and Interim President Designate Jay Hartzell
Effects on UT
The executive order does not include changes describing how state agencies or public universities will be operating in the coming weeks.
We will maintain online learning and limited on-campus operations for now.
Employees who have been working remotely should continue to do so.
We are looking into whether some research laboratories can re-open this spring.
We remain focused on the health and safety of our UT community members and continue to coordinate with city, state, medical and scientific leaders.
Leadership met today with members of the university-wide task force that are assessing our operations for the fall semester
The goal remains to reopen campus in the fall, likely with some courses and activities held in person and others online
Leadership will announce plans for the fall semester at the end of June
Take Care of Yourselves and Others
Continue to practice good hygiene and social distancing precautions whenever you are in public
Leadership thanks you for your resilience, commitment and adaptability in the face of such trying circumstances
Faculty Affairs Update 4/23 - from Tasha Beretvas, Senior Vice Provost for Faculty Affairs
Today, President Fenves and Interim President Designate Jay Hartzell sent a letter to campus to address plans for the fall semester.
We will continue to instruct and educate students in the fall
We hope to reopen the campus to do so, but recognize that our nation will still be facing COVID-19 and need to determine the risks and possible mitigations before doing so
Art Markman, professor of psychology and marketing, and director of the IC2 institute, will lead a university-wide task force to assess operations for the fall semester
Registration opens for summer and fall courses on April 27. Students will be able to adjust their course selections after the decision about fall is announced
A final decision about plans for the fall semester will be announced in late June
COVID-19 staff update for April 17 - from Darrell Bazzell, Senior VP and Chief Financial Officer
Faculty Affairs Update - from Tasha Beretvas, Senior Vice Provost for Faculty Affairs
Today, President Fenves and Interim President Designate Jay Hartzell sent separate letters to faculty and staff and students about financial mitigation and summer session tuition reduction.
UT is developing mitigation plans in anticipation of both reduced revenue for the university and increased emergency needs for students.
- Recruitment and Hiring
- Faculty recruitments that are currently underway will continue.
- Effective immediately, recruitment and hiring of staff members will be subject to an additional level of review.
- Student employee positions will be filled so long as they contribute to the core mission of the university and work can be conducted remotely.
- There will be no centrally funded pool for recurring merit raises, and colleges, schools and units have been directed not to fund recurring merit increases for 2020-21.
In support of students, to ensure they remain on track to degree completion, UT will be lowering summer tuition to 50 percent of the tuition rate for fall and spring semester courses. It is normally at 85 percent of the long semester rate.
- There will be 25 additional summer courses that will include 2,000 seats beyond our usual capacity. Registration will begin April 27.
- The university will return to regular university grading for the summer 2020 term
- Graduate and professional school tuition will remain at 85 percent of the long semester rate.
- Summer orientation sessions for new students moved online.
Compassion in Crisis - from Maurie McInnis, Executive VP and Provost
Faculty Update - from Maurie McInnis, Executive VP and Provost
Faculty Resource Update - from Maurie McInnis, Executive VP and Provost
Protect Your Zoom Meetings from Disruptions - Trice Humpert, Interim Assistant Vice President for Information Technology Services
Mid-Week Check In - from President Gregory L. Fenves
All summer session classes moved online.
Please follow all City of Austin Orders and Guidelines
There will be no tolerance for harassment and bigotry in classrooms — online or otherwise.
Any member of the UT community who disrupts or interferes with university classes or meetings will face discipline.
The university is improving security across all digital platforms.
In the first two days of online learning:
Thousands of students participated in more than 9,000 classes, logging a total of over 13 million minutes online.
Students can visit Keep Learning for remote learning tips and tech support to help them thrive.
Online Classes Grading Policies: Undergraduate students will have the option of taking all classes Pass/Fail, and graduate students will have the option of taking all classes Credit/No Credit. Students have until May 29 to make this choice.
Student Emergency Services is providing technology resources for students with financial need and supporting students in need with food and housing. If you still have to retrieve belongings from a university residence hall, you can schedule a day and time here.
Learning from Home: As you study and learn from home, there are services available to assist you, including Keep Learning.
Continuing the Spring Semester Online - from President Gregory L. Fenves
May 21-23 commencement and graduation ceremonies are postponed.
A virtual commencement will be planned for that week. Details are forthcoming.
The future plan includes celebrating students on campus later this year for the full array of graduation and commencement ceremonies.
Helping UT Students During the COVID-19 Crisis - from President Gregory L. Fenves
What you need to know when classes start - from Maurie McInnis, Executive VP and Provost
City of Austin “Stay Home – Work Safe” Order - from President Gregory L. Fenves
City of Austin Announces ‘Stay at Home – Work Safe’ Order
Individuals must remain in their homes with exceptions for essential work and activities. When conducting an allowed activity, people must maintain at least six feet of social distancing. The Order goes into effect at 11:59 p.m., Tuesday, March 24 and will last until April 13 unless modified.
Grocery stores, hospitals and other critical infrastructure to remain open.
Non-essential businesses to close.
Students should stay where they are. Do not return to campus. Dorm move out information will be provided soon.
Students who have been approved for temporary emergency housing will be moved to San Jacinto Residence Hall in the weeks ahead.
On-campus markets and food halls will close and housing staff members will deliver food to individual student dorm rooms.
All work taking place on campus must meet social distancing requirements, however, there are exceptions. Supervisors will provide this information directly to affected employees.
Updates - Faculty Resources - from Tasha Beretvas, Senior Vice Provost for Faculty Affairs
Reimbursement for services no longer available - from Darrell Bazzell, Senior VP and Chief Financial
Dear UT Community,
I just wanted to share a short video message with you on this Friday afternoon. I hope you are keeping safe during this challenging time. We will get through this together.
Working Through These Remote Days Ahead - from Soncia Reagins-Lilly, VP for Student Affairs and Dean of Students
UT Austin moves all spring semester classes online beginning March 30th - from President Gregory L. Fenves
COVID-19 — transition to online instruction - from Maurie McInnis, Executive VP and Provost
Employee roles, support during university’s online model - from Darrell Bazzell, Senior VP and Chief Financial Officer
Starting March 16, 2020, all campus buildings will require UT ID access to enter. Separate protocols are in place for the Student Services Building, parts of which serve as a health care facility. Staff, contract employees and deliveries should use the north doors on the first floor or ground floor. Visitors and most patients will use the south entrance on Dean Keeton, and patients being directed to the UHS respiratory clinic will use the east doors.
Employees attempting to enter a building should enter via the building’s celebrated entrance using their UT ID card. A celebrated entrance is typically a main entrance, but employees should look for the ID card swipe pad and words “Celebrated Entrance” printed on the doors to locate the building’s celebrated entrance.
Any questions or concerns related to building access can be directed to email@example.com.
Through March 30, students are on spring break and UT will be dedicated to three efforts. Faculty and staff members needed to support these priorities have been notified by their departments and are continuing to work either on campus or remotely.
Providing continued support to UT’s education and research missions in preparation for the transition to online learning;
Maintaining critical mission services on campus such as public safety, utilities, core administrative functions, IT support for online learning, business operations and vital research functions; and
Supporting students who are on campus, living in residence halls and relying on university services.
UT Operations Update - from President Gregory L. Fenves
President Fenves COVID-19 testing has been reported negative - from Dr. Amy Young
Admissions has suspended campus visits, Admission Welcome Center tours and in-person events until further notice and will soon be announcing a number of online and virtual options for prospective students and their families.
All events at the Frank Erwin Center and Bass Concert Hall are postponed for the immediate future.
Worldwide recall of all university-sponsored travelers: this includes faculty, staff and students
Cancellation of all education abroad programs through August 18 (includes spring and summer programs)
Suspension of all university sponsored international and domestic travel through April 30 with the possibility that this date could be extended
Restricted Regions requests will not be accepted. Faculty/staff who require travel approval for COVID-19 pandemic research must contact Global Risk & Safety in Texas Global for further direction.
Cancellation of all visiting delegations to UT until April 30 with the possibility of date extension